Pension Board and Committee – Work Programme

 


Future Pension Board Agenda

Item

Description

Author

Standing items (items that appear on each agenda)

Pension Board Updates

Verbal updates on training events or conferences attended by Members of the Board

N/A

Pension Committee Agenda

A consideration of the draft agenda of the Pension Committee.

Head of Pensions

Governance Report

A report on governance issues effecting the fund, developments in the LGPS, policy amendments and McCloud working group update

Head of Pensions

Employer Engagement and Contributions Report

A report on Employer Engagement matters to note, Employer Contributions update, Communications from the Fund and Communications working group update

Head of Pensions

Pensions Administration report

An update on the performance of the Pensions Administration Team.

Head of Pensions Administration

Internal Audit reports

All internal audit reports on the ESPF are reported to the Board

Head of Internal Audit

East Sussex Pension Fund (ESPF) Quarterly budget report

An update on the ESPF’s budget.

Head of Pensions

East Sussex Pension Fund (ESPF) Risk Register

A report on the ESPF’s Risk Register

Head of Pensions

Work programme

A report on the Board and Committee’s work programme

Head of Pensions

East Sussex Pension Fund (ESPF) Breaches Log

A report on the ESPF breaches log

Head of Pensions

Employer Admissions and Cessations

A report on the admission and cessation of employers to the ESPF.

Head of Pensions

1 June 2021

External Audit Plan for the East Sussex Pension Fund 2020/21

Draft External Audit Plan for 2020/21 Pension Fund Financial Statements

Head of Pensions

Internal Audit Strategy and Plan

Draft internal audit Pension Fund Strategy and Audit Plan 2021/22

Internal Audit

14 September 2021

Covenant Review Report

Report from PWC on the covenant review project

Head of Pensions

Annual Report of the Pension Board

Annual report of the Pension Board to the Scheme manager outlining the work throughout the year

Head of Pensions with the Chair of the Board

Communications Policy

Revision to the Communications Policy

Head of Pensions

GDPR

Refresh of the GDPR policies including the Privacy notice including the communications of these documents

Governance and Compliance Pensions Manager

5 November 2021

Employer Forum Agenda

Discussion on Pension Fund Employer Forum Agenda topics

Head of Pensions

Annual Training Plan

Report on Training completed in the year and training recommendations for the up-coming year

Head of Pensions

Good Governance Decision making matrix

Report to outline the revise the decision-making matrix for the Pension Fund, delegations and representations in line with SAB Good Governance project

Head of Pensions

10 February 2022

External Audit Plan for the East Sussex Pension Fund 2021/22

Draft External Audit Plan for 2021/22 Pension Fund Financial Statements

Head of Pensions

Business Plan and Budget 2022/23

Report to set the Budget for the Pension Fund for the Financial Year 2022/23 including the Business Plan with key deliverables for the year.

Head of Pensions

 

 

 


Actions requested by the Pensions Board

Subject Area

Detail

Status

Internal Audit reports

The Board requested that internal audit consider an audit of the common data sets

provided to the Pensions Regulator

TBC

Scheme administration

The Board requested a report on potential recommendations from the Scheme

Advisory Board (SAB) that the Scheme Manager role is removed from local

authority control.

Ongoing

discussions

Scheme administration

The Board requested a future report on how the ESPF KPIs for pension

administration compare with those of other local government pension schemes.

 

To be considered at September 2021 meeting

Decision making

To revise the decision-making matrix (including a RACI model) and to circulate it

for information.

 

To be provided

November 2021

 


 

 


Future Pension Committee Agenda

Item

Description

Author

Standing items (items that appear on each agenda)

Investment Report

A Quarterly performance report of the investment managers

Head of Pensions and Investment Consultant

Governance Report

A report on governance issues effecting the fund, developments in the LGPS, policy amendments and McCloud working group update

Head of Pensions

Employer Engagement and Contributions Report

A report on Employer Engagement matters to note, Employer Contributions update, Communications from the Fund and Communications working group update

Head of Pensions

Pensions Administration report

An update on the performance of the Pensions Administration Team.

Head of Pensions Administration

Internal Audit reports

All internal audit reports on the ESPF are reported to the Board

Head of Internal Audit

East Sussex Pension Fund (ESPF) Quarterly budget report

An update on the ESPF’s budget.

Head of Pensions

East Sussex Pension Fund (ESPF) Risk Register

A report on the ESPF’s Risk Register

Head of Pensions

Work programme

A report on the Board and Committee’s work programme

Head of Pensions

East Sussex Pension Fund (ESPF) Breaches Log

A report on the ESPF breaches log

Head of Pensions

Employer Admissions and Cessations

A report on the admission and cessation of employers to the ESPF.

Head of Pensions

15 June 2021

External Audit Plan for the East Sussex Pension Fund 2020/21

Draft External Audit Plan for 2020/21 Pension Fund Financial Statements

Head of Pensions

Carbon Footprinting

A report on the carbon footprint of the portfolio of ESPF including whether investments are in line with transition pathways.

Head of Pensions

Internal Audit Strategy and Plan

Draft internal audit Pension Fund Strategy and Audit Plan 2021/22

Internal Audit

12 July 2021

Investment Manager ESG report

Report on the Funds Investment managers Responsible investment impact assessment

Head of Pensions

Investment Strategy Statement review

Report reviewing Investment Strategy Statement

Head of Pensions

Training item - Cryptocurrency

Training item on Cryptocurrency

Head of Pensions

28 September 2021

Statement on Responsible Investment Principles

Annual report on the review of the Statement on Responsible Investment Principles

Head of Pensions

Responsible Investment implementation Statement

Report outlining the implementation of Responsible investment within the Fund

Head of Pensions

2020 Stewardship Code

Report outlining the Funds compliance with the 2020 Stewardship Code

Head of Pensions

Independent Auditors Report on the Pension Fund Account and Annual Report and Accounts 2020/21

A report on the External Audit findings of the Pension Fund financial Statements and the complete 2020/21 Annual Report and Accounts for review.

Head of Pensions

Covenant Review Report

Report from PWC on the covenant review project

Head of Pensions

Communications Policy

Revision to the Communications Policy

Head of Pensions

GDPR

Refresh of the GDPR policies including the Privacy notice including the communications of these documents

Governance and Compliance Pensions Manager

Contracts and Tenders

Appointment of Independent Advisor

Head of Pensions

25 November 2021

Annual Training Plan

Report on Training completed in the year and training recommendations for the up-coming year

Head of Pensions

24 February 2022

External Audit Plan for the East Sussex Pension Fund 2021/22

Draft External Audit Plan for 2021/22 Pension Fund Financial Statements

Head of Pensions

Business Plan and Budget 2022/23

Report to set the Budget for the Pension Fund for the Financial Year 2022/23 including the Business Plan with key deliverables for the year.

Head of Pensions

 


 

 

Actions requested by the Committee

Subject Area

Detail

Date completed

 

 

 

 

Current working groups

Title of working group

Detail and meetings since last Pensions Board and Committee meetings

Membership

Investment Implementation Working Group (IIWG)

The Investment Working Group and ESG working group have been amalgamated, as agreed at Pensions Committee 21 September 2020.

The IIWG has an advisory role to over oversee the implementation of decisions by the Pension Committee in relation to investment decisions and carry out detailed research and analysis for Pensions Committee.

Recent meetings

·         27 April 2021

William Bourne, Russell Wood, Sian Kunert, Representative from Investment Consultant

Cllr Fox or substitute committee member is invited to attend

Data Improvement and ABS Working Group

Recent meetings

·         29 March 2021

·         14 April 2021

Scheduled

·         27 May 2021

·         24 June 2021

Cllr Fox, Ray Martin, Diana Pogson, Stephen Osborne, Paul Punter, Sian Kunert, Ian Gutsell

McCloud Working Group

The McCloud Working Group has been established to oversee the implementation of the McCloud ruling within a prescribed timeframe and addressing any gaps and barriers preventing progress and ultimately delivery of the project.

A high-level impact assessment has been completed to identify those members of the scheme that will be affected by this ruling.

The Group have acknowledged there are many data requests of employers and this project needs to be managed carefully with other demands on employers time.

Recent meetings

22 April – supported by Hymans

Cllr Fox, Stephen Osborn, Lynda Walker, Paul Punter, Sian Kunert, Dave Kellond

Communications Working Group

The Communications Working Group was established by the Pensions Board in February 2021 to drive forward improvements in communications with stakeholders with support from employee and employer representatives.

The first meeting is scheduled for 2 June

Ray Martin, Lynda Walker, Diana Pogson, Sian Kunert, Tim Hillman

Any other Board member is invited to join sessions

 

 

 


Training and Development - recent and future events

Title of Training/Briefing

Detail

Date

Attended

LGPS Local Pension Board Members’ Spring Seminars

Barnett Waddingham, ESPF’s new actuary, offer training opportunities for Pension Board members to support in their roles and understand current issues, through their LGPS local pension Board spring seminars

22 February 2021

Diana Pogson & Stephen Osborne

PLSA Investment Conference 2021

PLSA is running a three-day investment conference virtually, consisting of keynote speeches, intimate roundtable discussions and educational sessions built around key themes and hot topics covers every investment angle, from geopolitical factors influencing markets, to investment strategy to individual asset classes. 

9 – 11 March 2021

Cllr Nigel Enever

Title of Training/Briefing

Detail

Proposed Date

Invited

BW LGPS Refresher training

Training session for those new to Pensions boards or Pensions Committees or those looking to refresh their knowledge provided by Barnet Waddingham.

26th April 2021

Pensions Board Members

PLSA Local Authority Conference

Online two-day programme with a mix of keynote speeches, roundtable discussions and educational sessions. Sessions will cover governance, investment, administration and communications challenges of the LGPS.  

 

18-19 May 2021

All

Pension Committee Induction

2 hour training session for new Pension Committee members. Also open to officers, all elected members and Pension Board members for information. Session content – Roles and Responsibilities, Investment Strategy, Actuarial

3 June 2021

All